This explains how we collect, use and store your personal information. This includes any personal information given to us about other people named on the policy, quote or claim. If you’d like a printed copy, please contact us.
We want you to be confident about how we use your personal information. As a regulated company and information controller we take our responsibilities for the security and management of your personal information seriously. That’s why we invest in our systems and processes to ensure that the way we collect, use, share, and store your information meets both the regulatory and our own high standards.
The controller of your personal information is the company you got a quote from or which underwrites your policy, which is either LVIC or HICO. Your insurance broker can tell you who the controller of your personal information is in relation to your quote. If you have purchased a policy please refer to your policy documents to see whether LVIC or HICO is the controller of your personal information in relation to your policy.
If you have any questions about how we process your personal information please get in touch with us at: GI Customer Support, LV=, County Gates, Bournemouth, BH1 2NF or email us at: [email protected].
You can also contact our Data Protection Officer: Data Protection Officer, LV= County Gates, Bournemouth, BH1 2NF or via email at [email protected].
We only ask for information that we need, and have strict controls to keep it safe. We collect your personal information to provide our products and services (eg handling your claims) to you. Without the information we ask for, we can’t give you a quote or insurance policy and it may affect the outcome of any claims you make. Personal information we collect will be held in digital and / or paper files. We collect personal information such as name, address, date of birth, criminal convictions, health, and claims history. We’ll also collect information which relates to the things you want to insure (for example your house or vehicles).
We collect personal information about everybody named on your policy, quote, incident or claim when you:
The personal information we ask for will be used by us and third parties who process information on our behalf. This includes organisations who administer your policy, service your claims and reinsurers.
We collect your personal information to provide our quotes, products and services to you.
As a regulated financial services organisation we’re required to comply with legal and regulatory obligations such as the prevention, detection and reporting of fraud and other financial crime.
We'll process personal information for our legitimate interests, when we have a business reason to do so, to:
If we need your consent to process personal information we’ll ask for this first. You can withdraw your consent at any time.
We'll ask for your consent (or next of kin’s), to obtain any medical / health information we need. In an emergency we’ll manage claims until you or someone else is able to act on your behalf.
We use automated decision making to help determine the prices, policy terms, relevant products / services, when you research or ask for a quote, buy insurance, make any changes, renew or make a claim. We may also profile you based on your personal information and that provided by third parties. Profiling may be used to help determine the likelihood of a claim or policy transaction being fraudulent.
Profiling will also be used to enhance our understanding of you and to inform our business decisions (eg product design, pricing, customer journeys or marketing strategy).
Please see the personal information rights section below.
In the event that we process personal information outside the UK, the processing in those locations is protected by UK and European data standards.
Where your claim occurs abroad we will also send data to the necessary service providers and agencies as required to service your claim.
The personal information we have collected will be shared with crime prevention agencies who will use it to prevent financial crime and fraud and to verify your identity. If financial crime or fraud is detected, you could be refused certain services, finance or employment. Where we suspect financial crime or fraud, we may cancel any policies you have with us, not be able to pay any claim or offer you the requested product or service. We may share relevant information with crime and fraud prevention agencies, law enforcement agencies and other relevant organisations.
Your personal information will be used or disclosed as required to regulators to monitor and enforce our compliance with any regulation.
You must tell us about any claim or accident, even if it wasn’t your fault. We’ll share this information and your personal details with databases such as the Claims and Underwriting Exchange (CUE). We may search these databases when you apply for insurance, make a claim or renew your policy, to validate your claims history (or that of any other person or property likely to be involved in the insurance or claim).
In order to process your application we'll supply your personal information to credit reference agencies (CRAs) and they’ll give us information about you, such as about your financial history. We do this to assess creditworthiness, check your identity, manage your account, trace and recover debts and prevent fraud and other financial crime.
We'll also continue to exchange information about you with CRAs on an ongoing basis, including about your settled accounts and any debts not fully repaid on time. CRAs will share your personal information with other organisations. Your data will also be linked to the data of any joint applicants or other financial associates you have.
If we get your details from an insurance broker, your personal information (eg policy details, claims, payment, suspected fraud and other financial crime information) will be shared with them.
Incidents or claims
When you tell us about an incident or claim we’ll share this with relevant agencies and appropriate service providers. We’ll also collect information from anyone else involved as necessary, eg claimant, witnesses or police.
We may use public information (such as electoral roll, county court judgements, vehicle taxation status, MOT status, bankruptcy or repossessions).
We'll check and exchange information with industry databases, such as:
We use other companies to provide some services, eg banks and building societies, breakdown and recovery agents, claims adjusters, claims suppliers, legal service providers, communication services, debt recovery agencies, marketing, fraud and other financial crime investigation services etc. They’ll be given the personal information they (or their sub-contractors) need to manage their service.
We may share your personal information with market research agencies who will conduct market research and business analysis on our behalf.
We may need to share any personal information, including policy, claims, medical, and suspected fraud and other financial crime information, with our reinsurers and reinsurance brokers. Reinsurers provide insurance policies to insurance companies. Insurance companies engage a reinsurance broker to advise and assist in arranging a reinsurance policy.
When necessary we share your personal information with other insurers if you make a claim, to verify that the information you’ve provided is correct and prevent financial crime and fraud. If you move to a new insurer we may confirm certain details about your insurance to them. We’ll only do this if we’re sure it’s a genuine request.
If you give us a driving licence number when getting a motor insurance quote, we’ll pass it to the DVLA MyLicence service to verify the status of the licence and entitlement. We’ll then get any relevant restriction information, endorsements and / or conviction data.
If you hold a motor product with us, we'll add details about your insurance policy to the Motor Insurance Database (MID) which is managed by the Motor Insurers’ Bureau (MIB). The MID and the data stored on it may be used by the Police, the DVLA, the DVANI, the Insurance Fraud Bureau and other bodies permitted by law for purposes not limited to but including:
If you're involved in a road traffic accident (either in the UK or abroad), insurers and / or the MIB may search the MID to obtain relevant information. Other persons (including their appointed representatives) pursuing a claim in respect of a road traffic accident (including foreign citizens) may also obtain relevant information held on the MID.
It's important that the MID holds your correct registration number. If not, you risk the Police seizing your vehicle. You can check that your registration number is shown on the MID at askmid.com
The Flood Re scheme helps homeowners get insurance in flood risk areas. If your property is eligible we’ll send your property details to the scheme.
If you make a claim and give us your consent, we’ll get your medical information from the relevant health provider, eg doctor or hospital.
We may be given information by a claimant or their representative, a witness or family member, to support a claim or to pursue a claim against your policy.
An insured party on your policy (eg named driver) may notify us of an incident or claim against your policy.
Information may be given to us by law enforcement agencies (eg the police) about an incident which may result in a claim or may affect a policy or ongoing claim.
When you contact us, personal information that you give us will be recorded. This helps us improve our customer service, train our staff, respond to complaints and prevent fraud and other financial crime.
All communications will be in English. You can get this document from us in Braille, large print or audiotape by contacting us.
If you buy a policy from us we’ll keep all personal information for 7 years after the policy ends to ensure we meet our statutory and regulatory obligations (eg as laid down by the HMRC, MIB), and to allow us to manage complaints or claims
After 7 years, we’ll only keep the personal information we need so that we can identify who was covered for 40 years after the policy ends.
In exceptional cases we may need to keep claim information for longer than 40 years (eg where serious injury has occurred and there is potential need to provide life-long care to an injured person).
We’ll keep your quote for up to 3 years.
You have a right in certain circumstances to:
You can also ask for a person to review an automated decision.
If you want to find out more or to exercise these rights please contact us: GI Customer Support, LV=, County Gates, Bournemouth, BH1 2NF or email us at [email protected].
If you have a complaint about the way we process your personal data please contact us.
You can also raise your complaint with the Information Commissioner’s Office on 0303 123 1113 or visit ico.org.uk/concerns.
We may change this information from time to time. Any changes will be updated on our website and if appropriate notified to you in writing.