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AGM 2016

Announcing our AGM

The AGM

If you're a member of LV=, we’ll write to you with details of the AGM in April 2016. If you haven’t heard from us by the end of April or you have any questions about the AGM call us on 0800 202 8102 between 8.30am and 6.30pm Monday to Friday.

You can also email us with an AGM query AGM@lv.com.

How to vote

If you're entitled to vote you can do this in one of three ways:

  1. Go to www.lv.com/myvote and cast your votes online. You'll need to type in your two-part voting code which is in your AGM letter or email.
  2. Fill in the proxy form in your AGM pack and send it back to us.
  3. Come along to the AGM on Thursday 26 May 2016.
The Hilton hotel in Bournemouth shown at night

Important notes

  1. To attend and vote at the AGM you must be 18 or older. You must also have held an LV= product which qualifies for membership for at least 12 continuous months, as at the date of the AGM on 26 May 2016.
  2. A member entitled to attend and vote at the AGM may appoint any person as a proxy to act on his or her behalf at the meeting, and may instruct the proxy how to vote.
  3. If you would like to attend the AGM, please bring your invitation letter to the meeting, along with another form of identification.

This year’s eight Resolutions in full

  1. To receive the report and accounts for the year ended 31 December 2015 together with the directors' reports and auditor’s report on those accounts. You can view the report and accounts online at LV.com/annual-report. If you prefer you can request a copy by emailing us at secretariat@lv.com, by writing to LV=, County Gates, Bournemouth, Dorset BH1 2NF or by phoning 0800 202 8102. Copies will also be available at our AGM.
  2. To reappoint Mark Austen as a director. See Note 1.
  3. To reappoint Michael Rogers as a director. See Note 2.
  4. To reappoint James Dean as a director. See Note 2.
  5. To appoint David Barral as a director. See Note 3.
  6. To appoint Stephen Treloar as a director. See Note 3.
  7. To approve the directors’ remuneration report, as set out in the annual report and accounts for the year ended 31 December 2015. See Note 4.
  8. To reappoint PricewaterhouseCoopers LLP as the Society’s auditor until the end of the next AGM.

Notes:

  1. LV=’s chairman volunteers himself for re-election every year in compliance with the Annotated UK Corporate Governance Code for Mutual Insurers.
  2. Under our Rules, directors must offer themselves for reappointment every three years.
  3. Directors appointed by the board between AGMs must be put forward for appointment at the AGM immediately following their appointment.
  4. Members are asked to approve resolution 7 by way of an advisory vote. This is not a legal requirement or in our Rules, but the board believes it is best practice to allow members to express a view.

Attending the AGM

If you are a member and would like to attend the meeting, please bring your invitation letter with another form of identification.

  1. Where: The Ballroom, The Hilton Hotel, Bournemouth, Dorset, BH2 5EL
  2. When: Thursday 26 May 2016
  3. Time: 3:00pm
A map of Bournemouth showing directions to the AGM Hilton Bournemouth

Frequently asked questions (FAQs)

What's a Friendly Society?
Friendly Societies are mutual organisations that were set up to help and encourage underprivileged people to improve their financial well-being.
What's a mutual?
Unlike public companies which are owned by external shareholders, mutual societies are 100% owned by their members. Any profits we make are either reinvested into the business for the future, or if the board decide, distributed to some or all of the members.
How does someone become a member of LV=?
Having a certain product with LV= automatically makes you a member. General Insurance products, like car and home insurance, which are provided by subsidiaries of LV=, don't qualify for membership, so someone who only has one of these types of policies is a customer of LV=, rather than a member.
So if I'm a member, what does that mean?
You are entitled to have a say in in the way your business is run, by voting at our Annual General Meeting (AGM).
You're entitled to member discounts on some of our general insurance products, like car and home insurance.
You can use the Member Care Line for help and advice.
You could apply to the Member Support Fund for a grant if you are in financial hardship.
You can nominate a good cause to receive £10,000 through the Member Community Fund.
What's an Annual General Meeting (AGM)?
It's a yearly event that allows our members to give an opinion on the way we are run and is normally abbreviated to AGM. AGM's are usually held by official bodies, clubs and financial institutions, not only as a legal requirement, but because it's written into their constitution or is the right thing to do.
Why do you have an AGM?
By law we need to hold an annual meeting for our members. The meeting deals with matters such as the approval of the previous year's financial statements, the election of board directors and the auditor. It's also an opportunity for the board to tell members about the way the business is run, and for members to ask the board questions.
What's a proxy?
A proxy is someone you can nominate to vote for you. Your proxy could be the chairman of the meeting, or someone else. As a member, you can ask a proxy to vote in a particular way, or let them vote as they see fit. The proxy votes will be used if the chairman calls for a poll.
What's a poll?
A poll is a vote that is conducted using voting forms. These will include poll cards handed out to attendees at the meeting and the proxy forms received by post.
Why would a poll be called?
If the show of hands at the meeting differs from the result of the proxy votes, the chairman will call for a poll to ensure the majority vote is carried.
I haven't been a member for 12 months yet, can I still come along to the meeting?
Yes, you can watch the proceedings, you just can't cast a vote. If you have any questions which we haven't answered, please call us on 0800 202 8102 .

Making a difference to a good cause

The charity you nominate should be one:

  1. close to your heart
  2. that you think is deserving that will put the money to good use
  3. which is doing good work in the UK
  4. is consistent with the traditions and values of LV=
  5. is not politically controversial.

Voting:

  1. If you cast your vote, either by postal or online proxy, in the LV= 2016 AGM you’ll automatically be able to nominate a charity to benefit from a donation which reflects the number of proxy votes received.
  2. The charity must be registered in the UK and therefore have a UK charity registration number (this can normally be found on their website and their documents but we can find this for you).
  3. You can only make one nomination.
  4. The amount of the donation depends on the number of proxy votes we receive by the deadline of 3.00pm on Monday 23 May 2016.
  5. Up to 50,000 proxy votes received = £15,000 • Between 50,001 and 100,000 proxy votes = £20,000
  6. Over 100,000 proxy votes = £25,000
  7. Voting online will count double towards the target votes.
  8. To be considered, nominations must be made at the same time as registering a proxy vote. All proxy votes and nominations must be received by 23 May 2016. One proxy vote, where a charity has been nominated, will be randomly selected by the member relations team at LV= by 30 June 2016
  9. To ensure members’ interests are maintained, the member relations team will ask the LV= Member Panel to confirm that the charity is aligned with our values. Their decision is final.
  10. If the charity is deemed unsuitable, another proxy vote will be selected.
  11. The member whose charity is chosen agrees to take part in publicity. They agree to having their name and county of residence published in LV= communications to announce the news and for related marketing purposes.
  12. We reserve the right to refuse to donate the allotted sum and/or to change these conditions at any time.

Our 2015 Annual Report and Accounts

LV=, County Gates, Bournemouth, BH1 2NF, UK